Spending Money as an Organization

Ready to spend money out of your student organization account and/or access your ASBSU grant funds?

Follow these steps:

1. If your purchase is connected to an event you’re planning be sure to submit your event registration first. Check the Event Planning Timeline and plan ahead accordingly. If your purchase is not related to an event, move on to the next step.

2. Complete a Payment Request Form at least ten (10) business days BEFORE you need to make your first purchases. Depending on the type of purchase additional time may be needed. The Payment Request form can be found in your organization's portal in the "Money" section on the left navigation menu.

4. After you submit the Event Registration and the Payment Request Form,  Student Involvement and Shared Business Services will review your request.

5. If your payment request is approved, you can proceed with the purchasing process. You will receive an email with relevant instructions.

• Only individuals who have completed the Student Organization Officer Training Checklist for your organization are able to submit event registrations and payment request forms.
• The amount requested must be 100% available in your student organization account or by an approved ASBSU grant funding request at the time you submit the payment request. Credit is not available.
• Do your research. We encourage you to get quotes/estimates before submitting the payment request.
• Some purchases will require more time to process and need more than ten (10) business days for review and approval. Check the Event Planning Timeline and plan ahead accordingly. These types of purchases need to be requested at least 30-60 business days in advance depending on the type of purchase:
  • Gifts
  • Awards
  • Prizes
  • Promotional items
  • Clothing
  • Payments that involve contracts

For the approval of travel-related expenses, please complete an Event Registration in CampusGroups well in advance according to the Event Planning Timeline.